Ensuring the right to personal data protection is a fundamental commitment of ADAPTA ROBOTICS and therefore we devote all our resources and make every effort to process your data in full compliance with Regulation (EU) 2016/679 (“General Data Protection Regulation” or “GDPR“), as well as with any other applicable legislation. One of the key principles of this legal framework is transparency and we want you to be fully informed, so we have prepared this document to show you how we collect, use, transfer and protect your personal data when you interact with us either through our Matt Robot website, mattrobot.ai (hereinafter referred to as ‘Matt Robot Website’) or by means of the applications available on your mobile phone.
ADAPTA ROBOTICS is the trade name of ADAPTA ROBOTICS & ENGEERING SRL, a Romanian legal entity, with its registered office in Green Court Bucharest, 4 Gara Herastrau Street, Building B, 3rd Floor, District 2, with registration number with the Trade Register J40/4448/09.04.2015, unique tax registration number RO34359875 (hereinafter referred to as “ADAPTA ROBOTICS” or “us“). For the purposes of the data protection law, we are a controller when we process your personal data.
You can share your views and we are willing to provide any additional information you need with regard to the processing of your data. If you find yourself in this situation, you can contact the ADAPTA ROBOTICS Data Protection to the e-mail address email@example.com or by mail or courier to the address Green Court Bucharest, 4 Gara Herastrau Street, Building B, 3rd Floor, District 2, Bucharest, Romania – with the mention: to the attention of the ADAPTA ROBOTICS Data Protection.
Please note that we do not want to collect or process data related to minors who are under the age of 16.
Purpose: We use your relevant personal data in order to prepare and provide the services requested from us.
Categories of personal data: for different instances in our communication and collaboration, and to keep relevance to your case, we may have to rely on your personal data; for instance, in drafting a relevant agreement.
Grounds for processing: We rely on the performance of our agreement as grounds for processing.
We use your contact details (as the categories of personal data) in order to communicate with you with respect to your requests and any other relevant business-related matters.
Grounds for processing: We rely on the performance of our agreement as grounds for processing.
We may process some of your data in the context of providing the services based on legal obligations or obligations imposed upon ADAPTA ROBOTICS by the applicable legislation (e.g. accountancy).
We may process some of your data in the context of providing services based on legal obligations imposed upon ADAPTA ROBOTICS by the applicable legislation (e.g. accountancy).
Categories of personal data:
The categories of data processed in the context of ADAPTA ROBOTICS’ relationship with you are your name, middle name (if the case), surname, email address, telephone number, address, as well as other personal data you may provide to us as needed to fulfill the processes and requirements in the above- mentioned contexts (providing services based on legal obligations imposed upon ADAPTA ROBOTICS by applicable legislation).
Grounds for processing:
In such cases, the grounds for processing are the legal obligations imposed by the applicable legislation.
Purpose: we use your personal data to ensure the security of our premises, assets and personnel.
Categories for personal data: The categories of processed data in this context are your name, middle name (if applicable), surname as well as other personal data you may provide directly to us.
Grounds for processing: In this case, we base our data processing on the legitimate interest of ADAPTA ROBOTICS, namely the protection our premises, assets and personnel.
We intend to keep your personal data for the duration of the service agreement, afterwards your personal data being retained in accordance with our internal policies and the applicable legal obligations.
In case the data are not collected in the context of a service agreement, such data will be kept for as long as necessary in order to attain the purpose of the envisaged data collection (e.g. 50 years for data included in the personnel files; 3 years for data of unselected applicants applied for a position or for an internship, for subsequent recruitment process but only in the absence of applicants’ objection to such processing; 3 years for documenting how the recruiting processes were carried out).
As the case may be, we may transmit or provide access to certain personal data to the following categories of recipients:
If we have a legal obligation or if it becomes necessary to defend our legitimate interest, we may also disclose certain personal data to public authorities.
We do ensure that access to your data by third-party private law entities is done in accordance with the legal provisions on data protection and confidentiality of information, based on contracts concluded with them.
We currently store and process personal data in European Union.
In this regard, we will always take the necessary measures to ensure that any international transfer of personal data is carefully managed so that your rights and interests are always protected. The transfers to service providers and other third parties will always be protected by contractual commitments and, where appropriate, by other safeguards, such as standard contractual clauses issued by the European Commission.
You can contact us at any time, using the contact information above to find out more about the countries where we transfer your data, as well as the safeguards we have implemented with regard to these transfers.
We are committed to ensuring the security of personal data by implementing appropriate technical and organizational measures, according to the industry standards.
We keep your personal data on secure servers using state-of-the-art encryption algorithms and ensuring storage redundancy.
Despite the measures taken to protect your personal data, we mention that sending information on the Internet in general as well as through other public networks is not entirely secure, with the risk that data may be seen and used by unauthorized third parties. We cannot be responsible for such vulnerabilities of systems that are not under our control.
The General Data Protection Regulation recognizes a series of rights with respect to your personal data. Which are these? You can ask for access to your data, you can ask us to correct any mistakes in our files and / or you can oppose the processing of your personal data. You can also exercise your right to file a complaint with the competent supervisory authorities or to appeal to the courts. Where applicable, you also have the right to request the deletion of your personal data, the right to restrict data processing, and the right to data portability.
You can get more information about these rights by consulting the “Rights Concerned” section below.
In order to exercise your rights, you can contact us using the contact details listed above. If you want to exercise your rights, it is important to keep in mind the following:
Identity. We take seriously the confidentiality of all records that contain personal data. We reserve the right to verify your identity by requesting additional information to confirm your identity.
Fees. We will not charge you a fee for you to exercise any rights with respect to your personal data unless your request for access to information is groundless, repetitive or excessive, in which case we will charge an amount for such circumstances. Of course, you will be informed in advance of any applicable fees before resolving your request.
Response time. We propose to respond to any valid requests within a maximum of one month, unless this is particularly complicated or if you have made more requests, in which case we will respond within a maximum of two months. We will let you know if we will need more than a month. We may ask whether you can send us more details about your request. This will help us to act faster and shorten the response time for your request.
Rights of third parties. We do not have to respond to a request if it would adversely affect the rights and freedoms of other data subjects.
You can ask us:
You may ask us to rectify or complete your personal data if it is inaccurate or incomplete.
We may try to verify the accuracy of the data before correcting it.
You may ask us to delete your personal data, but only if:
We have no obligation to comply with the request to delete your personal data if processing of such data is required:
There are other circumstances in which we are not obliged to comply with your request for data deletion, but the two situations mentioned above are the most probable circumstances in which we may decline this request.
You can ask us to restrict the processing of personal data, but only if:
We may continue to use your personal information as a result of a restriction request, if that is the case:
You may require us to provide your personal data in a structured format that is currently in use and that can be read automatically, or you may request that it be “ported” directly to another data controller, but in each case only if:
You may oppose at any time, for reasons related to your particular situation, the processing of your personal data under our legitimate interest if you believe that your fundamental rights and freedoms prevail over this interest.
You can also oppose any time the processing of your data for direct marketing (including profile creation) without any reason, in which case we will cease this processing as soon as possible.
You can ask that you are not made the subject of a decision based solely on automatic processing, but only when the decision that is taken:
This right does not apply if the decision reached as a result of the automatic decision making:
You have the right to file a complaint with the supervisory authority regarding the processing of your personal data. The contact details of the data protection supervisory authority in Romania are as follows:
The National Supervisory Authority for Personal Data Processing
Address: B-dul G-ral. Gheorghe Magheru no. 28-30, 1st district, postal code 010336, Bucharest, Romania
Telephone: +40.318.059.211 or +40.318.059.212;
Without affecting your right to contact the Surveillance Supervisory Authority at any time, we ask that in such a case to also contact us beforehand and we promise that we will do our best to resolve any issues amicably.
We remind you that you can contact the ADAPTA ROBOTICS Data Protection at any time by submitting a request using any of the following communication channels:
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